GDPR · Data Protection · VOL System
Is your company's data
really secure?
We create and implement practical data protection procedures — clear, understandable, and GDPR-compliant. We secure IT infrastructure technically, not just on paper. So you can have peace of mind during a Data Protection Authority inspection.
Service scope
What does data protection and GDPR involve?
Six areas — from documentation audit to implementation of technical IT infrastructure safeguards. GDPR requires both layers: legal and technical.
Audit of existing procedures and practices
We analyze how information and data flow today in the company — documents, employee behavior, typical errors, and system gaps. The audit reveals what actually happens with data, not what should happen according to the policy.
Custom-tailored procedure development
We create documentation tailored to your organization's reality — simple, consistent, and accessible to every employee, not just lawyers. Procedures that people understand and actually follow.
Procedures for personal and company data
We account for different data types — personal, financial, commercial, technical, medical. Each type has its own rules for processing, storage, sharing, and deletion after the purpose ends.
Cooperation with key departments
We engage HR, DPO, IT, and other departments so that procedures are practical and realistically implementable. We talk with the people who process data daily — because they decide whether a procedure will work.
Training and internal communication
We help communicate procedures to employees — we run training sessions or create materials that explain "why" and "how" to act in line with the new rules. No boring presentations that no one reads.
Technical IT infrastructure protection
We implement technical data protection measures: encryption, access control, network segmentation, incident monitoring, verified backup. Documentation without technology is just paper — technical measures are the core of GDPR compliance.
Risks and consequences
How much does a data protection violation cost?
GDPR isn't a bureaucratic formality. Violations carry real financial penalties — plus loss of reputation, clients, and business partners.
or 4% of turnover
or 2% of turnover
or 2% of turnover
Most common violations in companies
Customer or employee data leak
Ransomware attack, phishing, or human error — customer and employee data ends up in unauthorized hands. Obligation to notify the Personal Data Protection Office within 72 hours.
No record of processing activities
Companies processing data must maintain a documented register — what, where, for what purpose, and by whom processing happens. No register is a simple violation easily detected during any inspection.
No training or employee awareness
Most data security incidents start with a human error — a clicked phishing link, an email sent to the wrong recipient, an unsecured mobile device.
How data protection works in practice
GDPR isn't just documents — it's technology too
Many companies focus only on GDPR documentation and skip the technical side. GDPR explicitly requires "appropriate technical and organizational measures" — both elements are mandatory.
Documentation and compliance
- Data protection and privacy policies
- Record of Processing Activities (RoPA)
- Data processing agreements
- Information clauses and GDPR consents
- Procedures for handling data subject rights (access, deletion, rectification)
IT infrastructure safeguards
- Data encryption — at rest and in transit
- Access control and least-privilege principle
- Network segmentation and protection against unauthorized access
- Incident monitoring and audit logs
- Verified backup — encrypted and network-isolated
- Endpoint protection (EDR, disk encryption)
How we work
How we implement data protection in your company
Five stages — from audit through procedures and training to technical implementation and monitoring. No needless bureaucracy.
Current state audit
We analyze how data flows in the company today — what data is processed, where it's stored, who has access, and what technical and organizational safeguards are in place. We identify the biggest risk gaps.
Data mapping and risk assessment
We categorize processed data by criticality and sensitivity. We assess risk for each data category and process. The record of processing activities emerges as a natural outcome of this stage.
Procedure and policy development
We create practical procedures written in language employees understand. We engage key departments (HR, IT, management) — procedures created with their involvement actually work.
Implementation of technical IT safeguards
We implement technical data protection measures: encryption, access control, monitoring, backup, endpoint protection. Every implementation is documented and tested.
Training, testing, and monitoring
We train employees and test their knowledge. We deploy monitoring of data security incidents. We regularly check procedure effectiveness and update them after changes in the company or regulations.
Who it's for
Who benefits from data protection and GDPR?
GDPR applies to every company processing personal data. But different roles have different needs and perspectives on this.
Management and company owners
Management is responsible for the company's GDPR compliance — personally. NIS2 introduces explicit personal liability for management over violations. GDPR implementation isn't a cost — it's protection of your assets and reputation from inspection consequences.
Data Protection Officer (DPO)
The DPO is responsible for documentation and compliance, but needs a partner to handle the technical side. VOL System is a natural DPO partner — we deliver GDPR technical requirements that go beyond legal competencies.
HR department — employee data
HR processes particularly sensitive data — employee, recruitment, health, financial. HR data protection procedures must be consistent with IT policies and clearly define who has access to what and why.
IT department — technical implementation
The IT department is responsible for technical data protection measures, but often lacks the resources or experience in GDPR. We work with your IT team as expert support — not as their replacement.
Don't wait for the inspection
A Personal Data Protection Office inspection can happen at any time — without warning.
The Personal Data Protection Office conducts both scheduled and reactive inspections — following complaints from individuals. Prepare yourself before an inspector takes interest in you.
Check your company's GDPR readiness →Case study
How we've helped companies with GDPR
A medical facility processes special-category data. A Personal Data Protection Office inspection revealed gaps — we helped close them and prepare for the future.
A private medical facility with 3 offices processes patient health data — one of the most sensitive data categories under GDPR. Following a routine inspection by the Personal Data Protection Office, post-inspection recommendations were issued concerning the lack of adequate technical measures and incomplete documentation.
We conducted a full technical and documentation audit. We implemented patient data encryption, role-based access control, log monitoring, encrypted backup, and incident response procedures. We trained all staff on practical data protection rules.
FAQ
Frequently asked questions about GDPR and data protection
See also
Related VOL System services
IT Security Audit
The audit identifies technical gaps — a natural complement to GDPR implementation. Without knowledge of infrastructure weaknesses, procedures are incomplete.
Learn more →
Employee training
90% of data incidents involve a human element. Cybersecurity and GDPR training closes the most important gap in your company's data protection.
Learn more →
Business Continuity
BCP and DR ensure data recovery after an incident — a required GDPR compliance element in the data availability area.
Learn more →Contact
Check your company's GDPR readiness
Tell us about the type of data you process, the number of employees, and current safeguards. We'll identify priority areas for improvement during the free consultation.
