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HR · GDPR · Compliance · Security Policies

Data protection procedures —
audit-ready, understandable for employees

Data protection procedures are not just a GDPR requirement — they're the foundation of a secure, legally compliant organization. We develop policies and procedures written in plain language, ready to implement and defend during an audit or regulatory inspection.

Ask about procedures → Service scope

Service scope

Which data protection procedures do we develop?

A complete set of information security documentation — from a general policy to detailed instructions for employees and incident response procedures.

Information security policy

The top-level document describing the organization's approach to data security — classification rules, responsibilities, scope of application. The foundation for any ISO 27001 and NIS2 audits.

Access control and password policy

Who has access to what data and systems, how to manage accounts, passwords, and MFA. Procedures for creating and deleting accounts, managing privileged accounts and remote access.

Personal data protection procedures (GDPR)

Records of processing activities, information clauses, procedures for handling data subjects' rights, retention rules. Documentation required by GDPR written in a practical, enforceable way.

Incident response procedure

What to do when a data breach occurs — step by step: identification, isolation, notification to the supervisory authority, internal communication, documentation. Ready to use in a stressful situation.

Backup and business continuity policy

How to create, store, and verify backups. System recovery procedures after a failure. RTO and RPO defined and documented — required by many sector regulations.

Instructions for employees

Simplified policy versions written in language understandable to non-specialists — what's allowed, what isn't, what to do in a suspicious situation. The basis for training and onboarding new employees.

How we work

How do we develop data protection procedures?

From current-state analysis to implementing the documents in the organization — taking into account your industry and the company's specifics.

1

Current-state and requirements analysis

Inventory of existing documents, analysis of data processing activities, identification of regulatory requirements (GDPR, NIS2, sector-specific). We determine what's ready, what needs updating, and what's missing.

2

Document development

We write policies and procedures tailored to your organization — not template documents from the internet. The language is legally precise yet understandable for employees without legal training.

3

Review and consultation

We present the finished documents for your review — you decide whether the procedures are workable in practice for your company. We make corrections. Optionally: consultation with an external lawyer.

4

Implementation and employee training

We help with implementation — how to inform employees, how to collect acknowledgments, how to integrate procedures with everyday work. Optionally: training for employees on the content of the procedures.

GDPR + NIS2
procedures aligned with current regulations
Audit-ready
documentation prepared for inspections and certifications
Plain language
approachable, not law-firm-style
Implementation
support after the documents are written

No data protection procedures means real risk of fines and reputation loss

The supervisory authority can impose fines of up to EUR 20m or 4% of turnover. Procedures cost many times less.

A data breach without documented procedures is a recipe for the maximum administrative fine. Procedures are not bureaucracy — they're documentation that you took proper protective measures.

Ask about procedures →

FAQ

Data protection procedures questions

Yes — every company processing personal data (i.e., having employees, customers, or contractors who are natural persons) is required to apply GDPR. The obligation to have appropriate documentation follows directly from the accountability principle. Lack of documentation is itself a GDPR violation — even if no data has leaked.
NIS2 is an EU cybersecurity directive, implemented in Poland in 2024. It covers companies from critical sectors (energy, transport, finance, healthcare, digital infrastructure) and their key suppliers. Companies subject to NIS2 must implement, among other things, an information security policy, incident response procedures, and risk management. If you're not sure whether NIS2 applies to your company — ask us.
No — we're an IT company with experience in cybersecurity and technical compliance. We develop procedures from an IT security perspective, not a legal one. For documents requiring legal interpretation (e.g. contractual clauses with partners) we recommend consultation with a lawyer. We can also cooperate with your law firm on developing a consistent set of documents.
A basic set of procedures for a company of up to 100 employees typically takes 3–6 weeks. The time depends on the complexity of data processing activities, the number of required documents, and the company's involvement in the review stage. Urgent projects can be expedited.
Yes — we optionally offer implementation support: preparing presentations for employees, training on the content of procedures, help collecting acknowledgments. We can also run cyber hygiene training to complement document implementation.

Contact

Ask about developing data protection procedures

Tell us about your industry, company size, and regulatory requirements you need to meet. We'll propose a documentation scope and work schedule.

ul. Bukowska 177, 60-196 Poznań
kontakt@vol.com.pl
NIP: 7831699963 · KRS: 0000462126
Free consultation — no commitment
NDA available before the call — on request
Reply within 24 business hours